How to organise your photos

Best ways to organise your photos

Taking photos and videos is so easy these days thanks to smartphones.  But because of this, we tend to take thousands of shots a year.  

So very quickly our cameras and computer storage gets full and often our most precious memories take ages to find.  And even sometimes we lose or delete them by mistake.

Life goes by so fast, so there is no better time than the present to organise your videos and photos (both digital and printed).

Follow these tips so your favourite memories are easy to view whenever you want.

Tips to organise digital photos and videos

STEP 1

IMMEDIATELY DELETE PHOTOS YOU DO NOT LIKE

To get that perfect photo, we tend to take several shots of the same view. 

This is fine, but the bad photos  or videos just clutter your camera or phone storage making it harder to find the good ones. 

So view them as you take them and delete shots right away that are not in focus or a poor quality.

STEP 2

SORT YOUR PHOTOS INTO ALBUMS AND FOLDERS

Name your folders or albums around special events, travel, holidays and other themes that will enable you to easily find what you want.  

As time flies so quickly, I also like to group shots into years and name them clearly.  Some smartphones and online apps even do some of this work for you, making Montage Memory slide shows to music.  

And if you don’t have the technology, skills or time to make your own montage video, you can send your home videos to a professional home video editing company, like Life and Times Video.

STEP 3

DOWNLOAD AND BACK UP PHOTOS AND VIDEOS

Make sure that your precious memories don’t accidentally get deleted or lost.  Either back up files at regular intervals, like monthly or quarterly, or after a special event, holiday or travel.

I like to do this in three steps: 1) Transfer photos from my phone, camera and GoPro to my computer and/or the cloud, 2) Make back-up copies on a portable hard drive, and 3) Print off my favourite photos.

Downloading photos from your phone to your computer or the cloud can be tricky.  Google the instructions and follow these steps closely, saving them for the next time. 

STEP 4

MAKE PRINTS OF YOUR FAVOURITE PHOTOS

Printing your favourite photos keeps your memories alive daily if you display them in your home or in photo or digital albums. 

I display mine around the home – on walls and in a digital clock / photo album.  

I really cherish these memories as I walk into the rooms or glance at the pictures.

STEP 5

CONVERT OLD FORMATS TO MODERN DIGITAL FILES

Transfer any old movies you have on film, video cassettes or CDs into digital files, so everything is in the latest format.  

Likewise, scan all your old and favourite photos.  This has two benefits: You have a further secure back-up of everything, and it’s now easy to use all these shots for future projects.  

For example, if you want to make a life story video, record your family history or make a Memories Montage video.

STEP 6

REGULARLY DELETE BACKED UP PHOTOS FROM YOUR DEVICES

Once your photos are organised and securely backed up, erase them from your digital camera or phone to free up space.

Marie Kondo would be proud of you and you’ll feel good at the same time and be all set for your next adventure or photo project. 

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Cindy-Siano-Family-Video-Producer

Cindy Siano, Family Video Producer

Introducing...

Hi, I’m Cindy – Life and Times video producer.

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My blog will cover legacy stories about life, family history, or things that fascinate or amuse us.  It will also include tips to help people write, research and capture life stories, family history and any other related topics.

Yarn of the year

Here’s something special…

Anyone is welcome to submit their stories on my blog for consideration.  And I will select the best ones and award a “Memoir of the Month” and get readers to choose the “Stories of the Season”. 

So just keep it:

1. Max 500 words

2. Entertaining (fun, poignant or interesting)

3. Relevant (a story about you or someone in your family)

4. Memorable.

Submit your stories below via the on-line form, or email me at cindy@lifeandtimesvideo.com.au if you wish to include any photos or video content.     

Sample montage video

Background Music: www.Bensound.com

The beauty about either Montage Memory videos is that they cram all your favourite memories into minutes.  

Life and Times video produce Montage Memory Videos for both still photos and videos.  This technique works very well for family, travel or holiday shots.  

In situations where you have hours of videos or hundreds of photos, Life and Times Video can weave these into short compelling cinematic movies for you.   Watch these anywhere and anytime on various devices.

 

How to organise printed photos

Start with a box - The box your winter boots came in will do

First, find a box to start collecting and organising your favourite photos and videos. But if you want your photos to be on display and easily accessible, buy a large set of matching photo albums and photo boxes.  

This will make it easy to organise your photos over time.  Put everything in one location and, while you sort, write a description (such as the date, place and who’s in the photo) on the back of each photo. For photo albums, write a nice caption.

Select your favorites to put in an album or frame right away or to make copies for your family or friends.  Then throw away photos you don’t ever want to look at again – those you’d rather not remember, ones that are bloopers, have bad exposures, or are blurry.

Storing printed photos

Create your own filing system using specially-made photo boxes. Transfer any prints from the photo-center packets to acid-free envelopes, clearly labelling each envelope with dates and any other identifying description. Then separate the envelopes into specific categories for storage.  For example, years, places or names of family members.

Use tabbed dividers to further organise your photos into subcategories.  The key is to create categories that you will remember when you’re searching for a specific shot or video.

If you store photos in the drawer of a desk, bureau, or flat file cabinet, line the bottom with acid-free tissue paper or cardboard, then fill it with envelopes of photos and negatives just as you would in a photo box. An old chest can also makes a handy storage unit.

How to protect printed photos

HANDLE PHOTOS WITH CARE

Handle photos only by the edges as the oils on your fingers degrade photos and negatives.  For added protection, wear clean white cotton gloves.  Avoid using paper clips, rubber bands, glue, and tape and use only specially made acid-free glue sticks, markers, and corners on your photos. 

PAY ATTENTION TO SUNLIGHT AND TEMPERATURE

Stash stored photos and photo albums away from sunlight in a cool, dry area as the temperature, humidity, and light affect photos.  Carefully select wall spaces to hang framed photos away from direct sunlight, which fades photos quickly.  Use blinds or curtains to control the light.  Avoid storing photos in attics, garages, or basements where temperatures and humidity fluctuate.

OPT FOR ACID FREE MATERIALS

Any materials that aren’t acid-free might release harmful vapors that permanently damage photos.  So before you buy any photo albums, photo boxes or frames, make sure they’re acid-free and photo-safe. 

But don't just take it from me. Here's more for you to read...

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